REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday March 5, 2024

          ALL PRESENT:  Commissioner Ostlund, Chair, Commissioners Morse and Jones; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE:  MOMENT OF SILENCE, Held.

MINUTES – February 20, 2024.  Commissioner Morse made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous. Commissioner Morse made a MOTION to move Consent Agenda Item #1C to the Regular Agenda Item #4, Commissioner Jones seconded.  Passed Unanimous.  Commissioner Jones made a MOTION to move Consent Agenda Item #1C to the Regular Agenda Item #4, move Consent Agenda Item #3J to the Regular Agenda Item #5 and move Consent Agenda Item #6D to the Regular Agenda #6, Commissioner Morse seconded.  Passed Unanimous.

9:30 a.m. BID OPENING – A.)  Bid Opening for MetraPark Small Ride-On Floor Scrubber. 

Lump Sum

Bruco, Inc.                        $25,669.68

Hillyard, Inc.                      $17,713.53

Commissioner Morse made a MOTION to refer the bids to staff for recommendation back to the BOCC, Commissioner Jones seconded.  Passed Unanimous.  B.)  Bid Opening for MetraPark Ride-On Floor Scrubber/Sweeper. 

Lump Sum

Bruco, Inc.                        $78,728.18

Hillyard, Inc.                      $95,595.50

Commissioner Morse made a MOTION to refer the bids to staff for recommendation back to the BOCC, Commissioner Jones seconded.  Passed Unanimous.  C.)  Bid Opening for MetraPark Forklift. 

Lump Sum

Tractor & Equipment Co.      $52,517.69

Octane Forklifts                  $40,898.00.

Commissioner Morse made a MOTION to refer the bids to staff for recommendation back to the BOCC, Commissioner Jones seconded.  Passed Unanimous.  D.)  Bid Opening for MetraPark Skid Steer Loader.

Lump Sum

Tractor & Equipment Co.      $50,527.00

RDO Equipment Co.            $53,000.00

Torgerson’s                       $56,000.00

Commissioner Morse made a MOTION to refer the bids to staff for recommendation back to the BOCC, Commissioner Jones seconded.  Passed Unanimous. 

9:30 a.m. PUBLIC HEARING – A.)  Resolution No. 24-27 to Expand RSID 689M – Saddleback Estates Subdivision.  Commissioner Ostlund opened the Public Hearing.  Commissioner Ostlund stated for the record that one letter of protest was received.  Hearing no comments Commissioner Ostlund closed the Public Hearing.  Commissioner Jones made a MOTION to approve Resolution 24-27, Commissioner Morse seconded.  Passed Unanimous.  B.)  Resolution No. 24-28 to Expand RSID 692M – Lupine Subdivision.  Commissioner Ostlund opened the Public Hearing.  Hearing no comments Commissioner Ostlund closed the Public Hearing.  Commissioner Morse made a MOTION to approve Resolution 24-28, Commissioner Jones seconded.  Passed Unanimous.  C.)  Resolution No. 24-29 to Expand RSID 696M – Elk River Subdivision.  Commissioner Ostlund opened the Public Hearing.  Hearing no comments Commissioner Ostlund closed the Public Hearing.  Commissioner Morse made a MOTION to approve Resolution 24-29, Commissioner Jones seconded.  Passed Unanimous. 

PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Hearing no comments Commissioner Ostlund continued the Board Meeting.

COMMISSIONERS – Resolution 24-32 to Change the Board Meeting from Tuesday, March 26, 2024, to Monday March 25, 2024.  Commissioner Jones made a MOTION to approve Resolution 24-32, Commissioner Morse seconded.  Passed Unanimous.   

COUNTY ATTORNEY – Resolution 24-33 of Intent to Grant Tax Abatement to CHS, Inc. on Class Eight Property and Setting the Public Hearing for Tuesday, March 19, 2024, at 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-33, Commissioner Jones seconded.  Passed Unanimous.    

FINANCE – A.)  Resolution No. 24-24 of Intent to Expand RSID 799M Curly Willow Subdivision, Setting the Public Hearing for Tuesday, April 19, 2024, at 9:30 a.m. in Room 3108. Commissioner Morse made a MOTION to approve Resolution 24-24, Commissioner Jones seconded.  Passed Unanimous.   B.)  Resolution No. 24-25 of Intent to Expand RSID 841M Southview Sanctuary Estates Subdivision, Setting the Public Hearing for Tuesday, April 9, 2024, at 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-24, Commissioner Jones seconded.  Passed Unanimous.  C.)  Resolution No. 24-26 of Intent to Dissolve RISD 710M Weymiller Subdivision, Setting the Public Hearing for Tuesday, April 9, 2024, at 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-26, Commissioner Jones seconded.  Passed Unanimous.

Consent Agenda Item 1C Item 4. – Board Appointment – Mina Crenshaw to DUI Task Force.  Commissioner Morse made a MOTION to refer this appointment back to the DUI Task Force, Commissioner Jones seconded.  Passed Unanimous.

Consent Agenda Item 3J Item 5. – Finance Contract with Hulteng CCM as Owner’s Construction Representative for YCDF Short-Term Holding Facility.  Commissioner Jones made a MOTION to approve the Agreement with Hulteng CCM, Commissioner Morse seconded.  Commissioner Jones stated that he was concerned about the terms of the contract and didn’t like that contract was back dated.  Mr. James Matteson, Purchasing Agent stated that this goes back to the 72 hour Holding Facility and the Board didn’t know which direction they were going to go.  Hulteng was providing information and advice.  We had the contract drawn up however we didn’t know which direction we were going.  Commissioner Ostlund stated that Mr. Matteson was getting pressure from the Commissioners to continue the process.  Commissioner Jones stated that this is not good practice.  Passed Unanimous.

Consent Agenda 6D Item 6. – Contract with Montana Dental Services, PC for the Period 2/1/24 – 1/31/25.  Commissioner Jones made a MOTION to approve the Contract with Montana Dental Services, Commissioner Morse seconded.  Commissioner Jones stated that this contract was missing standard contract language and the legal department stated that they will take of that.  Passed Unanimous. 

Claims – Batches 24-120, 24-121, 24-122, 24-123, 24-124 and 24-125.  Commissioner Jones made a MOTION to approve the Claims, Commissioner Morse seconded.  Passed Unanimous. 

CONSENT AGENDA – 1.  COMMISSIONERS – A.)  Resignation Letter – Trestin Feagler.  B.)  Board Reappointment – Frosty Erben to Lockwood TEDD Advisory Board.  C.)  Board Appointment – Mina Crenshaw to DUI Task Force.  2.  COUNTY ATTORNEY- Resolution 24-31 for Prosecutorial Assistance in State v. BVZ.  3.  FINANCE – A.)  Finance, Contract with Con’eer Engineering for HVAC Improvements for the 4-H Building on the MetraPark Campus.  B.)  Facilities Contract with Allied Controls & Mechanical to Replace a Failing HVAC Unit on YCDF North 5.  C.)  D.E.S. Request to Expend – Cell Phone for D.E.S. Coordinator.  D.)  Metra Contract Addendum with Cushing Terrell for West Concessions.  E.)  Sheriff’s Office Recommendation of Award Shallow Water Jet Board to MotoJet, LLC.  F.)  Yellowstone County Letter of Match Commitment for Lockwood TEDD Revision Request.  G.)  Bond for Lost Warrant.  H.)  Finance MOU with Smith Funeral Chapels on behalf of the Morrison Family.  I.)  Finance, Notice to Proceed to Askin Construction for the Metra ARPA Arena Back Lot Project.  J.)  Finance Contract with Hulteng CCM as Owner’s Construction Representative for YCDF Short-Term Holding Facility.  K.)  Facilities/DES Invitation for Bids Courthouse Security Cameras.  L.)  Request of Qualifications for Architectural Design for YCDF Short-Term Holding Facility.  M.)  Lockwood TEDD – EDA Disaster Supplemental Grant Application.  4.  PUBLIC WORKS – A.)  Recommendation of Award to Knife River – Billings for Public Works Asphalt Overlay Project II 2023-2024 – Haynes Road, Chicago Road and Alkali Creek Road.  B.)  Contract with Riverside Contracting, Inc. for Public Works Asphalt Overlay Project I 2023-2024 – 72^nd Street West from King Avenue West South to Mossmain Interchange.  6.)  SHERIFF – A.)  MOU between YCSO and Billing Clinic for Consortium and MRO Services.  B.)  MOU between Yellowstone County and City of Billings for 2023 Justice Assistance Grant.  C.)  YCSO Mini-Grant Application through MDT for Traffic Enforcement Augmentation.  D.)  Contract with Montana Dental Services, PC for the Period 2/1/24 – 1/31/24.  E.)  CCSIU Agreement between YCSO & BPD for the Period 1/1/24 through 12/31/24.  7.  HUMAN RESOURCES – A.)  Metra Reorganization Review.  B.)  MontanaFair Coordinator Class Specification.  C.  Metra Sponsorship & Marketing Manager Class Specification.  D.)  Metra Marketing Coordinator Class Specification. E.)  PERSONNEL ACTION REPORTS – Motor Vehicle – 1 Appointment, 1 Termination; Detention Facility – 3 Appointments, 2 Terminations; MetraPark – 2 Appointments, 1 Termination; Elections – 1 Termination; Justice Court – 1 Appointment, 2 Terminations; I.T. – 1 Termination; Public Works – 1 Appointment, 1 Termination; District Court – 1 Appointment; Sheriff’s Office – 2 Appointments.

FILE ITEMS – 1.  AUDITOR – Payroll Audit February 1 to February 15, 2024.  2.  COMMISSIONERS – A.)  Board Minutes – February 2024 DUI Task Force/DUI Task Force Symposium Planning.  B.)  Lockwood Irrigation District Bond Documents.  3.  HUMAN RESOURCES – February 1 – February 15 Payroll Audit.  4.  PUBLIC WORKS – Agreement with Weave Industries for the Delivery of ¾ in Minus Limestone and Bentonite.  Commissioner Morse made a MOTION to approve the Consent Agenda and place the Filed Items to file, Commissioner Jones seconded.  Passed Unanimous.   

PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Ostlund adjourned the meeting at 9:53 a.m.

APPROVE ATTEST

DATE