REGULAR MEETING OF BOARD OF COUNTY COMMISSIONERS

Tuesday January 23, 2024

          ALL PRESENT:  Commissioner Ostlund, Chair; Commissioners Morse and Jones; Board Clerk; Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE:  MOMENT OF SILENCE, Held.

MINUTES – January 16, 2024.  Commissioner Morse made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous. 

9:30 a.m. RECOGNTION – Jason Valdez – Detention Center – 25 Years of Service; Brandy Butler – Extension Service – 20 Years; Cheryl Steiner – Detention Center – 20 Years of Service; David Carter – Justice Court – 10 Years of Service; James Shirley – Detention Facility – Retirement – 23 Years of Service.

9:30 a.m. BID OPENING – A.)  Bid Opening for Public Works Asphalt Overlay Project I 2023-2024 72^nd Street. 

BASE BID

Riverside Contracting, Inc.              $1,269,819.00

Askin Construction, Inc.                 $1,691,450.00

Knife River – Billings                      $1,433,568.25

Commissioner Morse made a MOTION to refer the bids to staff, Commissioner Jones seconded.  Passed Unanimous.  B.)  Bid Opening for Public Works Scour Repair on Bridge 09-28 – Byam Road on Clarks for River.

TOTAL BID PRICE

Holden Excavating LLC                   $36,352.00

Winkler Excavating, Inc.                $79,500.00

Martin Construction, Inc.                $74,838.64

Weave Construction                      $92,490.00

Donnes, Inc.                               $97,000.00

Commissioner Morse made a MOTION to refer the bids to staff, Commissioner Jones seconded.  Passed Unanimous.   

9:30 a.m. PUBLIC HEARING – Resolution 24-14 to Grant Tax Abatement to CHS, Inc. on Class Eight Property.  Ms. Dianne Lehm, Big Sky EDA stated that this application is for Manufacturing Machinery, Fixtures and Equipment.  Ms. Lehm stated that CHS appears to meet the requirements to receive an abatement.  The application was timely submitted and encompasses class eight property.  Ms. Lehm stated that if the Commissioners grant the abatement, they will have to decide whether the property will be abated at 80, 90 or 100 percent.  Commissioner Ostlund opened the Public Hearing.  One person spoke on behalf of CHS, Inc.  Hearing no other comments Commissioner Ostlund closed the Public Hearing.  Commissioner Morse made a MOTION to approve the CHS, Inc Tax Abatement on Class Eight Property for 80%, Commissioner Jones seconded.  Passed Unanimous. 

9:30 a.m. ZONE CHANGE PUBLIC HEARINGS – Zone Change 722 is a request to change zoning from Agriculture (A) to Rural Residential 3 (RR) on a 206.2 acre parcel of un-platted land described as NW ¼ and the NESW1/4 of Section 4, Township 2 South, Range 26 East; and the E1/2NE1/4 of Section 5, Township 2 South, Range 26 East, Less C/S 2156 and C/S 2331.  The property is partially outside the jurisdictional zoning boundary.  This un-zoned land will remain un-zoned.  The property is generally located east of Collier Crest Subdivision and north of Secret Valley Drive.  The area outside the zoning jurisdiction is about 40 acres.  Ms. Nicole Cromwell, Zoning Coordinator stated that this property is partially outside the jurisdictional zoning boundary.  This un-zoned land will remain un-zoned.  The property is generally located east of Collier Crest Subdivision and north of Secret Valley Drive.  The Zoning Commission is forwarding a recommendation of approval.  Commissioner Ostlund opened the Public Hearing.  Three people spoke against the zone change.  One person spoke in favor of the zone change.  Hearing no other comments Commissioner Ostlund closed the Public Hearing.  Commissioner Jones made a MOTION to approve Zone Change 722, Commissioner Morse seconded.  Passed Unanimous.    

PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Three citizens spoke in support of Off the Streets for the Emergency Shelter Facility Grant Program.  One person spoke in support of the MRM for the Emergency Shelter Facility Grant Program.  Hearing no other comments Commissioner Ostlund continued the Board Meeting. 

COMMISSIONERS – Emergency Shelter Facility Grant Program Input Request.  Commissioner Ostlund stated that Two programs put in requests for the Emergency Shelter Facility Grant Program Input request, Off the Streets is one and the MRM is the second one.  Both are great programs.  Commissioner Jones made a MOTION to support MRM for the Emergency Shelter Facility Grant Program, Commissioner Morse seconded.  Passed Unanimous.   

FINANCE – A.)  Parks Recommendation to Utilize Park Development Funds for Cloverleaf Meadows Park.    Mr. James Matteson, Park Board Director stated that the Park Board has met with the HOA to replace aging park equipment and will be giving Cloverleaf Meadows $5,000 dollars.  Commissioner Morse made a MOTION to approve $5,000 dollars from the Park Board to be given to Cloverleaf Meadows for aging park equipment, Commissioner Jones seconded.  Passed Unanimous.  B.)  Cloverleaf Meadows Park Petition for PILT Funds. Commissioner Jones made a MOTION to approve $3,000 dollars from PILT for the Cloverleaf Meadows Park, Commissioner Morse seconded.  Commissioner Jones asked if $3,000 dollars was what was historically given.  Ms. Jen Jones, Finance Director stated that yes it was.  Commissioner Ostlund thinks this a good project.  Motion passed 2-1.  Commissioner Morse voted against the PILT request.   C.)  Resolution No. 24-10 Resolution of Intent to Expend RSID 689M Saddleback Ridge Estates, Setting the Public Hearing for Tuesday, March 5, 2024 @ 9:30 a.m. in Room 3108.  Commissioner Jones made a MOTION to approve Resolution 24-10, Commissioner Morse seconded.  Passed Unanimous.  D.)  Resolution Number 24-11 Resolution of Intent to Expand RSID 692M Lupine Subdivision, Setting the Public Hearing for Tuesday, March 5, 2024 @ 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-11, Commissioner Jones seconded.  Passed Unanimous.  E.)  Resolution No. 24-12 Resolution of Intent to Expand RSID 696M Elk River Subdivision.  Setting the Public Hearing for Tuesday, March 5, 2024 @ 9:30 a.m. in Room 3108.  Commissioner Morse made a MOTION to approve Resolution 24-12, Commissioner Jones seconded.  Passed Unanimous. 

CLAIMS – Batches 24-103, 24-104 & 24-105.  Commissioner Jones made a MOTION to approve the Claims, Commissioner Morse seconded.  Passed Unanimous. 

CONSENT AGENDA – 1.  CLERK AND RECORDER – Acceptance of an Agricultural Covenant for Tract 2 of an Unnumbered COS Located in Section 30, township 3 North, Range 30 East.  2.  COMMISSIONERS – Support Letter – RAISE Grant Application for the Lockwood Interchange Reconstruction Project.  3.  FINANCE – A.)  iSolved TimeForce HCM Time & Attendance Subscription Renewal 2024.  B.)  Bond for Lost Warrant.  C.)  Policy 24-08 Amended Parking Policy.  D.)  Facilities/DES Invitation for bids Courthouse Security Cameras.  E.)  Vendor Invoice for BBWA Grant.  F.)  Worden-Ballantine Water and Sewer ARPA Minimum Allocation grant (MAG) Draw Request.  G.)  Metra ARPA Infrastructure Invitation for Bid – Arena Back Lot.  4.  METRAPARK – MetraPark Pitney Bowes Postage Machine 5-Year Lease.  5.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Moto Vehicle – 4 Appointments, 2 Terminations; Detention Facility – 3 Appointments, 1 Termination; MetraPark – 2 Appointments; Justice Court – 1 Termination; County Attorney- 1 Appointment, 2 Salary & Other.

FILE ITEMS – 1.  COMMISSIONERS – A.)  Val Weber – Retirement Letter.  B.)  Board Minutes – Tax Appeal 1/12/24.  C.)  HRDC General Relief Assistance Program Quarterly Report for Quarter Ending December 29^th, 2023.  D.)  Resolution 011724 of the Lockwood Irrigation District Authorizing Levies of Special Assessments within the District for the Purpose of Repaying Special Assessment Bonds.  Commissioner Morse made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Jones seconded.  Passed Unanimous.

PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Ostlund adjourned the meeting at 10:40 a.m.

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