REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday October 31, 2023

 

 

          ALL PRESENT:  Commissioner Ostlund, Chair; Commissioners Morse and Jones; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE:  MOMENT OF SILENCE, Held.

          MINUTES – October 3, 2023, October 10, 2023, October 17, 2023, and October 24, 2023.  Commissioner Morse made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous.

          9:30 a.m. BID OPENING – A.)  Bid Opening for the Purchase of a Box Culvert. 

                                                Total Bid Price

Lane Enterprises                          $516,777.03

Contech                                     $426,433.00

Commissioner Morse made a MOTION to refer the bids to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

B.)  Bid Opening for the Replacement of Bridge 03-03 – Intersection of Danford Road and 56th Street.

                                                Total Bid Price

Askin Construction, LLC                 $1,359,000.00

COP Construction, LLC                  $1,259,100.00

Commissioner Morse made a MOTION to refer the bids to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

          9:30 a.m. PUBLIC HEARING – Resolution 23-118 of Intent to Abandon a Portion of North 21 Road.  Mr. Mike Black, Civil Engineer stated that this is approximately 1200 feet north from West M Road to the north.  This portion of road right-of-way was created by the 151-road petition.  Typically, road petitions are easement only.  The easement is really a use right and not a dedication of land.  The land “under” easement is owned by the underlying parcel or parcels.  The original road was never built, but the petitioner built and maintained a driveway to a private house in approximately the same location.  Additionally, petitioner has other private farming trails and two tract roads for use in ranching and farming operations. The petitioner desires to eliminate the right-of-way for this road.  The Board of Viewers recommends approval of the abandonment of a portion of the original alignment of North 21 Road of approximately 1200 feet north from West M Road with no conditions.  Commissioner Ostlund opened the Public Hearing.  Hearing no comments Commissioner Ostlund closed the Public Hearing.  Commissioner Jones made a MOTION to approve Resolution 23-118, Commissioner Morse seconded.  Passed Unanimous.  

          PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Hearing no comments Commissioner Ostlund continued the Board Meeting.

          CLAIMS – Batches 24-056, 24-057, 24-058 & 24-059.  Commissioner Jones made a MOTION to approve the Claims, Commissioner Morse seconded.  Passed Unanimous. 

          CONSENT AGENDA - 1.  COMMISSIONERS – A.)  Board Appointments – Susan Devries to Adult Resource Alliance/Kathy Houska to Billings Public Library/Larry Workman to Shepherd FSA Board.  2.  COUNTY ATTORNEY – Yellowstone Valley Children’s Advocacy Center MOU.  3.  FINANCE – A.)  Request for Qualifications for Architectural Services, Youth Service Center – Multi-Use Building.  B.)  Yellowstone County Museum Request for Qualifications for Architectural Services, ADA Improvements.  C.)  Laurel Rural Fire District #7 Annual Financial Report FY23.  D.)  Sylvestri Customization Agreement with DUI Task Force.  E.)  Request for Records Disposal – RM88.  F.)  Lockwood Pedestrian Sidewalk District Snow Removal Addendum #1 with John’s Home and Yard. G.)  Revise Existing Purchasing Policy – 23-117.  H.)  Addendum to the MOU and Sub-Contract Agreement dated 10/31/23 with Stonerock Business Solutions, LLC.  I.)  Agreement with Continuum of Care with United Way as Fiscal Agent for PSMH Levied Funds.  J.)  Yellowstone County Letter of Match Commitment for Lockwood TEDD.  K.)  Agreement with Downtown Billings Alliance for PSMH Levied Funds.  L.)  Engagement Letter with JCCS.  M.)  Courthouse Parking Lot Change Order #1, Backflow Preventer, Boulder Pit Size Increase, Electrical Conduit for Security Cameras.  N.)  Contract with Cushing Terrell Architects for Design Services for the Yellowstone County Administration Building.  O.)  ARPA Project Tracking through 10/25/23.  P.)  First Amendment with Verizon for Distributed Antenna System at MetraPark.  Q.)  MetraPark Request for Proposals for Soft Drink Pouring Rights.  4.  METRAPARK – A.)  Epcon LED Advertising Agreement.  B.)  Marsh McLennan Agency LED Advertising Agreement.  5.  PUBLIC WORKS – A.)  Engineering Contract 56th & Hesper Roundabout.  B.)  Resolution 23-119 to Abandon a Portion of Nort 21 Road.  C.)  MDA 2024 Special County Grant $7500.  6.  HUMAN RESOURCES – A.)  PERSONNEL ACTION REPORTS – Motor Vehicle – 1 Appointment, 1 Salary & Other; MetraPark – 2 Terminations; County Attorney – 1 Termination; Road & Bridge – 1 Termination; Detention Facility – 1 Appointment.

          FILE ITEMS – 1.  AUDITOR – A.)  July – Sept. 2023 County Quarterly Revenue Report.  July – Sept 2023 Quarterly Expenditure Report.  B.)  Payroll Audit October 1 to October 15, 2023.  2.  CLERK AND RECORDER – Board Minutes – MetraPark Advisory Board Meeting, Board of Adjustment (June – July).  3.  COMMISSIONERS – Alternatives Community Letter.  4.  HUMAN RESOURCES – October 1 – October 15 Payroll Audit.  5.  TREASURER – Treasurer’s Disbursements and Checks for September 2023.

          PUBLIC COMMENTS ON COUNTY BUSINESS – Mr. Tim Miller, Public Works Director recognized Mr. Mike Black, Civil Engineer for his years of service with Yellowstone County.  Hearing no other comments Commissioner Ostlund adjourned the meeting at 9:40 a.m.

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