REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday September 19, 2023

 

          ALL PRESENT:  Commissioner Ostlund, Chair; Commissioners Morse and Jones; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

          PLEDGE:  MOMENT OF SILENCE, Held.

          9:30 a.m. RECOGNTION – Brenda McKinnon – Treasurer/Assessor – 25 Years of Service; Ingrid Rosenquist – County Attorney – 20 Years of Service; Kimberly Foreman – Youth Services Center – 15 Years of Service.

            9:30 a.m. PRESENTATION – MetraPark Financial Update by Mike Mayott, Advisory Board President.

            9:30 a.m. BID OPENING- Bid Opening for Audit Services for Yellowstone County.

Vendor Name

FY2024 Audit

FY2025 Audit

FY2026 Audit

FY2027 Audit

Denning Downey & Associates

 

$172,380.00

 

$182,500.00

 

$192,780.00

 

$202,980.00

JCCS Public Accountants

$ 79,500.00

$ 85,450.00

$ 91,850.00

$ 98,750.00

WIPFLI

$102,500.00

$120,000.00

$137,500.00

$155,000.00

Eide Bailly LLP

$130,500.00

$140,275.00

$150,800.00

$162,100.00

 

Commissioner Morse made a MOTION to refer the bids to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

          9:30 a.m. PUBLIC HEARING – Public Hearing for MRM Unified Campus Low Income Housing Tax Credit Project.  Matt Lundgren, MRM Executive Director gave some background about the project.   Commissioner Ostlund opened the Public Hearing.  One person spoke in favor of the project.  Hearing no other comments Commissioner Ostlund closed the Public Hearing.  No action was needed. 

          PUBLIC COMMENTS ON REGULAR, CONSENT AND FILED AGENDA ITEMS – Hearing no comments Commissioner Ostlund continued the Board Meeting. 

          PLANNING DEPARTMENT – A.)  Onyx Pointe Subdivision – Preliminary Major Plat.  Mr. Dave Green, Planner stated this property is generally located west of South 64th Street West and south of Hesper Road.  Mr. Green went through the proposed conditions.  Mr. Green stated that the proposed subdivision is required to provide parkland.  The amount the application is required to provide is 1.86 acres.  They are proposing to provide a .2-acre lot for parkland.  This would be 8,712 square feet of public parkland.  County Parks and County Public Works are not accepting this as parkland and are requiring a cash in lieu contribution for the entire 1.86-acre requirement.  The County does not want such a small area for parkland.  Commissioner Morse stated that because the county won’t take the park and that the parkland will be private a condition reflecting that should be added.  The new condition with be condition 11 stating: To properly show the proposed private parkland on the plat and within the SIA, prior to final plat approval, the applicant will label the parcel north of Utility Lot 4 as private parkland.  In the SIA the applicant will define the private parkland and how it will be maintained.  Commissioner Morse made a MOTION to conditionally approve Onyx Pointe Subdivision with the addition of condition 11, the SIA and the Findings of Fact, Commissioner Jones seconded.  Passed Unanimous.  B.)  Gresham Subdivision – County Major Preliminary Plat.  Mr. Dave Green, Planner stated that the property is generally located north of Hesper Road and east of South 64th Street West.  Mr. Green stated that each lot will have its own septic system.  Mr. Green went through the proposed conditions.  Commissioner Jones made a MOTION to conditionally approve Gresham Subdivision with the SIA and the Findings of Fact, Commissioner Morse seconded.  Passed Unanimous.  C.)  Olive Grove Subdivision – Preliminary Minor Plat.  Mr. Dave Green, Planner stated the subject property is generally located on the west side of 64th Street West and north of Central Avenue.  Mr. Green through the proposed conditions.  Mr. Green stated that a variance has been requested from the County Subdivision Regulations; Section 4.14.C.2, Major, Commercial, and Subsequent Minor Subdivision.  The subdivider shall provide a minimum of one of the following mechanisms for fire suppression.  An approved, single, minimum ten thousand (10,000) gallon underground water storage tank for fire suppression.  The variance request is for this subdivision to use a 30,000-gallon dry hydrant system in the Fire Rock Subdivision to the north.  Billings Fire Department has stated they are supportive of the variance.  Commissioner Morse made a MOTION to conditionally approve Olive Grove Subdivision with the SIA, Findings of Fact and Variance, Commissioner Jones seconded.  Passed Unanimous. 

          PUBLIC WORKS – Resolution 23-98 of Intent to Adopt No Parking Area on a Portion of Iroquois Trail and Setting the Public Hearing for Tuesday October 20, 2023 @ 9:30 a.m. in Room 3108.  Commissioner Jones made a MOTION to approve Resolution 23-98, Commissioner Morse seconded.  Passed Unanimous. 

          CLAIMS – Batches 23-033, 23-034, 23-035, 24-036 and 24-037.  Commissioner Morse made a MOTION to approve the Claims, Commissioner Jones seconded.  Passed Unanimous. 

          CONSENT AGENDA – 1.  CLERK AND RECORDER – Release of an Agricultural Covenant for Lots 2B, 2C, 2D, and 2E, of Amended Plat of Lot 2 Johnson Lane Materials Subdivision.  2.  COMMISSIONERS – A.)  Board Resignation Thank You Letter – Richard Klose Sr., Cheryle Fisher & Robert Wolske.  B.)  Board Openings – Updated List.  C.)  Board Appointment – Erika Guy to Downtown Billings Partnership.  D.)  Letter to MTDOR Director Beatty.  3.  FINANCE – A.)  Metra ARPA Infrastructure Contract with Terracon for Materials Testing on Construction Projects.  B.)  Memorandum of Understanding with the Eugene Sara Detachment #418 Marine Corps League for Marker Placement at Riverside Cemetery.  C.)  MetraPark Request to Expend for Cattle Panels for 4-H.  D.)  MetraPark Contract with Cushing Terrell for Architectural Services for Northwest Arena Level & Concourse Level Concessions.  E.)  Memorandum of Understanding and Agreement Sub-Contract with Turn Key Health Clinics for the MBCC Grant and RSAT.  F.)  Memorandum of Understanding and Agreement to Sub-Contract with Turn Key Health Clinics for the DPHHS Grant HEART and SOR.  4.  SHERIFF – Memorandum of Understanding between the Department of Justice – Highway Patrol Division and Yellowstone County Sheriff’s Office.  5.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – Road and Bridge – 2 Appointments; District Court – 1 Appointment; Detention Facility – 1 Termination; Youth Services Center – 1 Termination; Sheriff’s Office – 1 Salary & Other.

          FILE ITEMS – 1.  AUDITOR – Conflict of Interest Statements.  2.  CLERK AND RECORDER – Board Minutes – Policy Coordinating Committee Board Minutes.  3.  CLERK OF DISTRICT COURT – Disbursements and Checks for August 2023.  4.  COMMISSIONERS – Public Comment on ZC 717.  5.  FINANCE – Detailed Cash Investment Report August 2023. 6.  HUMAN RESOURCES – Letter to Director of Emergency Management.  7.  PUBLIC WORKS – A.)  Land Appraisal for Schmalz Property and Contract for Land Appraisal.  B.)  Right of Entry for the Worden Ballentine Yellowstone County Water & Sewer District.  Commissioner Morse made a MOTION to approve the Consent Agenda and place the File Items to file, Commissioner Jones seconded.  Passed Unanimous. 

          PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Ostlund adjourned the meeting at 10:08 a.m.

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