REGULAR MEETING OF THE BOARD OF COUNTY COMMISSIONERS

Tuesday February 25, 2020

 

            ALL PRESENT:  Commissioner Pitman, Chair, Commissioner Jones, Commissioner Ostlund; Board Clerk Teri Reitz; Clerk and Recorder Jeff Martin.

            PLEDGE:  MOMENT OF SILENCE, Held.

            MINUTES – February 14, 2020 and February 18, 2020.  Commissioner Ostlund made a MOTION to approve the Minutes, Commissioner Jones seconded.  Passed Unanimous.  Commissioner Jones made a MOTION to move items 3 C, D and E from the Consent Agenda to Items 2 C, D and E on the Regular Agenda, Commissioner Ostlund seconded.  Passed Unanimous.   

            9:30 a.m. RECOGNITION – A.)  Swearing in New Deputies – Deputy Jason Thompson and Deputy Scott Deklyen.  B.)  Brent Johnson – Detention Center – 10 Years of Service, Bobby Wise – Road Department – 10 Years of Service; Patrick Korb – Sheriff’s Office – Retirement – 20 Years of Service.

            9:30 a.m. BID OPENING – A.)  Bid Opening for Asphalt Overlay Project III – Pryor Creek Road for the Public Works Department. 

Vendor Name

Base Bid

Riverside Contracting

$1,159,732.00

Knife River – Billings

$1,228,795.00

Firstmark Construction

$1,225,704.00

Commissioner Ostlund made a MOTION to refer the staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

B.)  Bid Opening for Asphalt Overlay Project IV – Frey Road and Osness Road for the Public Works Department.

Vendor Name

Base Bid

Riverside Contracting

$565,131.00

Knife River – Billings

$674,050.00

Firstmark Construction

$680,945.00

Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

C.)  Open and Acknowledge RFP for Alcohol & Drug Electronic Monitoring for the Detention Facility.  Bids were open and acknowledged from Alternatives, Inc., Compliance Monitoring System and Friedel, LLC.  Commissioner Ostlund made a MOTION to refer the bids to staff for recommendation, Commissioner Jones seconded.  Passed Unanimous. 

            PUBLIC COMMENTS ON REGULAR AGENDA ITEMS – Hearing no comment Commissioner Pitman continued the Board Meeting. 

            COMMISSIONERS – Resolution 20-26 to Change the Board of County Commissioners Meeting from Tuesday March 31, 2020 to Monday March 30, 2020.  Commissioner Ostlund made a MOTION to approve Resolution 20-26, Commissioner Jones seconded.  Passed Unanimous. 

            FINANCE – A.)  Weed CIP Budget Request.  Commissioner Ostlund made a MOTION to approve the Weed CIP Budget Request, Commissioner Jones seconded.  Passed Unanimous.    B.)  Request CIP Transfer to Accommodate Metra Project – Grandstands.  Mr. Kevan Bryan, Finance Director stated that this is a request to transfer $2 million of CIP funds from the General Fund CIP to Metra’s CIP account.  Mr. Bryan is also seeking Board approval to immediately contact the vendor utilized by the County for abatement in the courthouse to conduct testing of the grandstands and engage CTA to do an RFP for the demolition of the Grandstands.  Commissioner Ostlund made a MOTION to pursue the demo of the grandstands and allow for asbestos abatement and engage CTA to do an RFP for the demo project, Commissioner Jones seconded.  Commissioner Jones stated just for clarity of the original motion, there are no dollars at this point for abatement or demolition, however we will come back and address that later.  Mr. Bryan stated that once we have numbers and as a result of yesterday’s discussion, he felt the Commissioners would feel more comfortable handling the CIP transfer this way.  The original request was just to move those funds anyway, not to expend but to move to provide for the abatement and demolition.  Finance thinks it is best not to consider this a loan to MetraPark.  Commissioner Pitman stated that for public information a structural engineering report was done, and it was recommended that demolition of the Grandstands as the best option.  The Grandstands have served the community well and it is time to be looking at what the next step at MetraPark is going to be.  We have meetings regarding the master planning at MetraPark starting tonight.  Passed Unanimous.  C.)  Assignment of Subcontractor – Community Crisis Center.  Commissioner Jones made a MOTION to table for two weeks pending legal review, Commissioner Ostlund seconded.  Passed Unanimous.  D.)  Assignment of Subcontractor – Downtown Billings Alliance.  Commissioner Jones made a MOTION to table for two weeks pending legal review, Commissioner Ostlund seconded.  Passed Unanimous.  E.)  Assignment of Subcontractor – South Central Montana Regional Mental Health Center.  Commissioner Jones made a MOTION to table for two weeks pending legal review, Commissioner Ostlund seconded.  Passed Unanimous.   

            PUBLIC COMMENTS ON CONSENT AGENDA ITEMS – Hearing no comments Commissioner Pitman continued the Board Meeting. 

            CLAIMS – Batches 20-167, 20-168, 20-169.  Commissioner Jones made a MOTION to approve the Claims, Commissioner Ostlund seconded.  Passed Unanimous. 

            CONSENT AGENDA – 1.  BIG SKY ECONOMIC DEVELOPMENT AUTHORITY – Request for Proposals for the MetraPark Entryway Beautification Project.  2.  COMMISSIONERS – Montana Historic Preservation Grant Application – Americans with Disabilities Act (ADA) Facility Upgrades at the Yellowstone County Museum.  3.  FINANCE – A.)  Annual Renewal of Insurance Covering Yellowstone County’s Shooting Range.  B.)  Bonds for Lost Warrants.  C.)  Assignment of Subcontractor – Community Crisis Center.  Tabled for two weeks.  D.)  Assignment of Subcontractor – Downtown Billings Alliance.  Tabled for two weeks.  E.)  Assignment of Subcontractor – South Central Montana Regional Mental Health Center.  Tabled for two weeks.  4.  GEOGRAPHIC INFORMATION SYSTEMS – A.)  MLIA Grant Application.  B.)  MLIA Grant Funding Agreement Letter.  5.  PUBLIC WORKS – A.)  Invitation for Bid for the Purchase of a New Excavator for the Public Works Department.  B.)  Invitation for Bid for the Replacement of Bridge 25-10 Lost Trail Road over Canyon Creek.  C.)  Recommendation for the Rejection of Bids Received for the Yellowstone County Cold Central Plant Recycle (CCPR) Project.  D.)  Yellowstone County DEQ MS4 Annual Report for the Calendar Year 2019.  6.  SHERIFF – A.)  Telemental Health Services Agreement Amendment.  B.)  MHP Inter-Local Agreement.  7.  HUMAN RESOURCES – PERSONNEL ACTION REPORTS – MetraPark – 1 Salary & Other, 2 Terminations; Detention Facility – 1 Appointment, 1 Salary & Other, 1 Termination; Road & Bridge – 1 Appointment; FINANCE – 1 Salary & Other.

            FILE ITEMS – 1.  AUDITOR – January 16th to January 31st, 2020 Payroll Audit.  2.  COMMISSIONERS – A.)  Highway Easement Conveyed to Yellowstone County by William C. Lackman.  B.)  Letter from DEQ Regarding CHS’s Application for Classification of New Equipment as Pollution Control Equipment.  3.  FINANCE – A.)  Sheriff’s Office Budget Transfer – Detention IT.  B.)  Detailed Cash Investment Report January 2020.  4.  HUMAN RESOURCES – Response to January 16th to January 31st, 2020 Payroll Audit.  Commissioner Ostlund made a MOTION to approve the Consent Agenda excluding items 3 C, D and E which were moved to the Regular Agenda and place the File Items to file, Commissioner Jones seconded.  Passed Unanimous. 

            PUBLIC COMMENTS ON COUNTY BUSINESS – Hearing no comments Commissioner Pitman adjourned the meeting at 9:46 a.m.

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